personnel-changes

Change in Personnel Brings Other Opportunities

Recently, Chortek LLP has been working with clients who have experienced personnel changes in various roles throughout their company.  These changes included bookkeepers and accountants in smaller companies and the CPAs, CFOs, and controllers in larger companies.

The hiring of new personnel can be viewed in one of two ways.  On one hand, some companies may be concerned that they will not be able to get the new employee up to speed quickly enough.  They may also wonder whether the new hire will want to make changes to the company’s existing systems.  On the other hand, some businesses take advantage of this opportunity to make positive changes to their business practices.

What to Do Following a Change

One of the first things a company should do when someone leaves his or her job is to take the opportunity to evaluate the position.  What does the company expect from that particular role – both now and in the future – in order to best support the needs of the company?

Once you have conducted interviews, evaluated candidates, and chosen the one best-suited to meet the requirements of the position, you now have an opportunity to improve your company’s ability to bring more value to not only the employees themselves but the customers as well.  Key areas of experience to look for in prospective employees include experience in and knowledge of accounting, systems, and technology.

Benefits of Personnel Changes

Everyone gets comfortable with routines, and when something disrupts this flow, it can oftentimes feel unsettling.  However, personnel changes bring about fresh approaches to the everyday workflow, and the result can be invigorating once you get used to it.  For instance, having to learn a new software program can feel overwhelming and frustrating at first.  But if the software allows you to better manage your time, speeds up the workflow, and allows you to improve processes, at the end of the day, you might feel less stressed.

In addition to a fresh approach, companies also benefit from increased opportunities for improvement so long as they are willing to embrace it.  For example, new employees bring experience and methods that should benefit your company.  In the big picture, it’s a win-win situation.

Surviving and thriving in a changing workplace is possible – but you must be willing to commit.  Whether you dread anything different and new or you gladly embrace change, when things start to move, your only options are to be miserable or to assimilate.  Consider these tips for handling change:

  • Be willing to jump in with both feet and take risks.  The old adage, “nothing ventured, nothing gained”, certainly applies here.
  • Don’t dismiss new processes or ideas just because they’re new.  Make an honest effort to give the change, and new hire, a chance.
  • Don’t be a naysayer.  If you actively encourage dissent among the ranks or fight change, you’ll find the struggle twice as difficult.

Although you might be uneasy about bringing someone new on board, try to remember that new employees offer knowledge and experience from other businesses.  This can ultimately help you to improve your systems, procedures, and processes that may have been stagnant for years.  Rather than worry about the negative, seek out the opportunity to learn from the new hire instead.

Helping Current Employees Through Workplace Changes

As we’ve discussed, it’s not uncommon to feel hesitant about change in the workplace.  However, change can be a good thing that brings new opportunities and challenges to the forefront.  The key is in managing that change, as well as expectations, and being open to new ideas and approaches.  Strong leadership during these times can also help to ensure that transitions feel like a benefit, not a deficit, particularly where your current employees are concerned.

In addition to laying out the new plan in clear terms for your workers, let them know how you intend to update them as the personnel change initiatives unfold.  Will you send out a weekly email to update them? Call a special meeting each week?  Tell your employees when and how they’ll get information about what is going to change.  Employees need reassurance that their leaders, managers, and owners are actively involved, that expectations will be made clear, and that the higher-ups know what they’re doing.

And, whenever possible, explain the reason or rationale behind your decisions as they ultimately affect the entire team.  Does it tie into your business plan and your year-end goals?  Whenever you see a chance to increase understanding and lessen uncertainty, take it.  Unpredictability feeds anxiety; knowledge calms it.  Then you can shepherd your team through the emotional hills and valleys of needed change initiatives.  You can also help your employees build a track record of success that will help them through any changes that may come about in the future.  After all, confidence is success remembered.

For Efficiency’s Sake, Contact Us Today

Every day, our firm’s business consultants work with companies to reduce costs, improve customer service, create efficiency, and improve profitability by using technology.  This ultimately allows you to make improvements right away rather than waiting for a change in personnel to drive you.  Call us today to schedule a review of your business.  We can help you identify key areas to work on as well as processes you can put into place now in order to help your business grow and prosper.

Cloud-Computing_web

ERP OPTIONS: On-Premise vs. Cloud ERP

ERP Options?

If you are considering a new or upgraded ERP system for your company, chances are you are being faced with many choices. As you consider your ERP options, one of the decisions you will make is whether to select a locally-installed ERP solution or one that is cloud-based. Traditionally, software is purchased and installed on computers in your company, also known as an “on-premise” system. With this type of ERP, you are responsible for managing all servers, software upgrades, and workstation upgrades, backup, etc..

However, Software-as-a-Service (SaaS) or “cloud computing” has become more prevalent as an option to upgrade your software or when purchasing new. With this type of deployment, the ERP software and its associated data are centrally managed on the Internet “cloud” by the ERP vendor, and customers access the system via a web browser.

While the difference between on-premise and cloud ERP system is clear, the type of deployment model you should choose might not be as obvious. The ERP system can significantly impact all areas of your business. It is important to consider the following key factors when weighing whether to use on-premise or cloud-based ERP software: Read More >

accounting system selection

How to Select a New Accounting/ERP System – Part 4

ACCOUNTING SYSTEM SELECTION

In Part 3, we discussed how to prepare for and conduct software demonstrations. In Part 4, we will look at how to finalize the selection of the ERP system and suggestions for a successful implementation of the new solution.

Finalize Your System Selection

After you wrap up all the ERP demos, your job isn’t quite finished. The future of your company’s technology assets, level of success, and performance now lies in the hands of you and your software selection team. Take your time and avoid feeling pressured into making a fast decision. Read More >

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How to Select a New Accounting/ERP System – Part 3

In Part 2, we discussed how to research possible ERP solutions and how to create a request for information (RFI). In Part 3, we will look at preparing for and conducting software demonstrations.

The software demonstration is a crucial component of choosing a new ERP system. When handled properly, the demonstration will provide you with critical information on whether the system will best fit your needs allowing you the opportunity to compare different ERP software systems in order to make the best decision possible. If handled incorrectly, the demonstration will turn into a cheerleading exercise for the vendor, nearly devoid of all useful information. Read More >

erp_web

How to Select a New Accounting/ERP System – Part 2

RFI (Request For Information)

In Part 1, we discussed creating a selection committee and document your company’s ERP needs. In Part 2, we will look at researching various ERP solutions as well as developing the request for information.

Researching Possible Solutions

Currently, there are a number of software products that are dominating the general marketplace such as:

  • Intuit (QuickBooks)
  • Microsoft Business Solutions (Dynamics AX, NV, and GP)
  • Sage 100 (MAS 90/200)
  • Sage X3
  • Sage 300 (ACCPAC)
  • Sage 50 (Peachtree)

However, you may need to look at specific, or vertical, solutions for services, retail, manufacturing, and construction from Epicor, Infor, Viewpoint, etc. Keep in mind that SaaS/Cloud solutions such as NetSuite, Intacct, and Acumatica should also be included as ERP solutions to evaluate. If you are bewildered by the claims flooding the market and every company touting itself as the most reliable, the most trusted, and the best in the industry, there are five keywords to keep in mind that will help you separate the real from the pretenders: Read More >

erp selection committee

Selecting a New Enterprise Resource Planning (ERP) System – Part 1

The Importance of Building an ERP Selection Committee and Identifying Your Needs

First and foremost, it is imperative to create a selection committee made up of individuals throughout the organization. This committee will be responsible for moving the company through a successful selection by representing its functional area, defining the software requirements, evaluating and comparing different products based on those requirements, and advocating for the product chosen. Building a selection committee has been shown to be more successful than one person in IT services, finance, or production running the project themselves.

Selecting a new ERP system can be a humbling challenge and defining proper roles and responsibilities for your internal team cannot be stressed enough. While ERP implementation teams can vary in terms of size (number of people), there are several main roles that are needed no matter the size of the company. Read More >

financial budgeting web

The Real Cost of Doing Nothing

ERP Solutions

When considering a particular plan of action for your business and its operations, you may be concerned about issues of the cost of implementing ERP solutions and related integrations. While the return on your investment is an important component in your decision-making process, other factors can be just as important. In some cases, failure to act could cost you far more than the expenses involved in putting your business plans into action. Chortek LLP’s Technology Consulting Group can provide you with a clear picture of the costs of implementing or failing to implement strategies for your business enterprises. Read More >

business plan in a file cabinet

Dig out your business plan to plan for the year ahead

The Business Plan

Like many business owners, you probably created a business plan when you launched your company. But, as is also often the case, you may not have looked at it much since then. Now that fall has arrived and year end is coming soon, why not dig it out? Reviewing and revising a business plan can be a great way to plan for the year ahead.

6 sections to scrutinize

Comprehensive business plans traditionally are composed of six sections. When revisiting yours, look for insights in each one: Read More >

Group in a conference room

Prepare For Valuation Issues in Your Buy-sell Agreement

Valuation in Buy-sell Agreement

Every business with more than one owner needs a buy-sell agreement to handle both expected and unexpected ownership changes. When creating or updating yours, be sure you’re prepared for the valuation issues that will come into play.

Issues, what issues?

Emotions tend to run high when owners face a “triggering event” that activates the buy-sell. Such events include the death of an owner, the divorce of married owners or an owner dispute. Read More >

Businessman with 3 colleagues

An FLP can save tax in a family business succession

Succession Planning

One of the biggest concerns for family business owners is Succession Planning — transferring ownership and control of the company to the next generation. Often, the best time tax-wise to start transferring ownership is long before the owner is ready to give up control of the business.

A family limited partnership (FLP) can help owners enjoy the tax benefits of gradually transferring ownership yet allow them to retain control of the business.
Read More >